ACCOUNTANTs GENERAL
TRIPURA
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BRIEF GUIDELINES FOR DRAWING AND DISBURSING OFFICERS AND TREASURY OFFICERS.

 

In case of deposit through Challan, copy of duly attested Challan is to be furnished.

25. TREASURY OFFICER’S ROLE TOWARDS GPF SUBSCRIPTION:

a) Proper classifications under Major Head, Minor Heads, etc. State PF Tripura.

b) To ensure that GPF schedules are appended with the Pay Bill and transmitted to this office.

c) To verify that Total of GPF deductions as pre pay Bill agree with the total amount shown in the GPF Schedules attached with the Pay Bill.

d) Treasury Officer should ensure that only GPF subscriptions are deposited through Challans under Major Head of Account-State PF Tripura and are not clubbed together with other amounts under different Heads of Account.

 e) While classifying amount under Minor Heads and Major Head of Account, Treasury Officer should ensure that only amount of GPF deductions are taken into account and no other amount such as CPF, NPS, etc. are booked in those Major/Minor Heads.

26. DRAWING AND DISBURSING OFFICER’S ROLE TOWARDS GPF WITHDRAWLS:

a) Ensure that Name, GPF Account Number and A out are noted neatly/correctly in the Bill as per Non Refundable Advance/Final Withdrawal Authority issued by A.G. and also as per Sanction Order of Temporary Advance as well as GPF statement issued by this office.

b) Copy of Sanctioning Order/Authority and GPF Statement issued by this office should invariably be attached with the GPF Withdrawal Bill.

c)  Recovery of T.A. shall commence on first occasion on which the subscribers draws pay after the advance is made. Rule 15(2)

27. TREASYRY OFFICER’S ROLE TOWARDS GPF WITHDRAWLS

a) Ensure that Copy of Sanctioning Order of Advances/ GPF Authority Letter from A.G. and copy of GPF Statement issued by this office are attached with the

GPF Withdrawal Bill submitted by DDO.

b) The Name and GPF Account Number noted in the Bill matches with GPF Sanctioning Order/Authority issued by A.G. as well as GPF Statement issued by A.G.

c)  Ensure that the transaction is classified under proper Major and Minor Head of Accounts.

d) Ensure that total numbers of Vouchers as per Payment Schedule are transmitted to A.G.

e) It is observed that most of treasuries misclassify the Debit (payment) Transactions pertaining to Non-AIS GPF Subscribers (Minor Head 101-GPF) into AIS GPF Subscribers (Minor Head 104-AIS PF). GPF Account No. prefixing with Series AIS are classified under Minor Head -AIS PF. All transactions other than AIS PF should be classified under Minor Head 101-GPF.

GENERAL INFORMATION:

DDO may provide Telephone/Mobile No. and e-mail address in the GPF Schedule/Vouchers/Challans.

DDO may ensure that subscribers under his/her establishment have furnished necessary nominations to Head of Office as per Rule.

Obtain Final Withdrawal GPF claim from subscribers well in advance prior to superannuation and forward immediately to this office.

While forwarding the final withdrawal Claim to A.G. prior to superannuation, the DDOs should certify that no advance/withdrawal will be sanctioned/allowed to the subscribers from the date of forwarding the claim till the date of superannuation.

At the time of forwarding Final Withdrawal Claim, DDOs should ensure that necessary ‘Deduction  Statement for all Missing Credits’ of the subscribers are furnished, to avoid inconvenience to subscribers for forwarding further claims of the residual balance by the subscribers.

Before sending the final payment applications to the O/o the Accountant General (A&E) the DDOs of all the departments should specifically ensure that all the columns of Form 10A, 10B and 10C are properly filled in, Certificates of last twelve months GPF subscriptions, advances/withdrawals are enclosed and last GPF deduction, date of retirement, date of birth, Death Certificate, Survival Certificate (in death cases), etc. are properly mentioned in the respective GPF final payment applications.

 

 

 

Sr. Accounts Officer/PF-1

Last Updated : 01-04-2014
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Accountant General (A&E), Tripura, Agartala - 799006
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