ACCOUNTANTs GENERAL
TRIPURA
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BRIEF GUIDELINES FOR DRAWING AND DISBURSING OFFICERS AND TREASURY OFFICERS.

 

1. The Accountant General (A & E) Tripura maintains the individual GPF accounts of nearly 78,399 employees of the Government of Tripura including employees of private Schools, Judges of High Court and AIS officers (Tripura & Manipur cadre).

2. Maintenance of GPF accounts of subscribers of Govt. of Tripura is governed by the GPF (Central Service) Rules 1960 as amended from time to time and also in case of  "ALL INDIA SERVICES (IAS, IPS & IFS).

3. The GPF (Central Service) Rules 1960 came into force with effect from 1st April, 1960 [Rule 1(b)]. 

4. All permanent and temporary State Govt. employees, willing re-employed pensioners (other than those eligible for admission to the CPF) shall subscribe to the GPF. [Rule 4]

5. The vital checks exercised by DDO and Treasury Officer and balances ensured by them would facilitate A.G. to maintain error free GPF account of subscribers.

6. Salary Month and Year and Major Head of Accounts are noted properly.

7. Series  prefixing  GPF Account Number, i.e., AIS, CW, AJ, IND, LR, FOR, EDN, POL, MED, MISC etc. to be noted correctly.

8.  The GPF Series and Account Number of a subscriber allotted by this office cannot be changed under any circumstances, even a subscriber is transferred from one Department to another Deptt. of State Govt. unless new Account No. re-allotted by this office

9. Name and GPF account number of subscribers are correctly noted in GPF schedules as per the name and GPF Account Number recorded in the Allotment of GPF Account Number/ Annual GPF Statement issued this office.

10.  Change of Surname after marriage  of woman  subscriber or otherwise should be intimated to this office immediately for updation of his/her GPF records.

11. The PF schedules containing the Series, Account No and Name of the subscribers should be saved in the computer to avoid writing those particulars every month and also to avoid occurrence of inadvertent errors.

12. Deposit of ‘GPF subscriptions’ through ‘Challan’ should be supported GPF schedules.

13. Subscription for contribution to GPF to be compulsorily discontinued during the last 3 months of service preceding superannuation.

14.  Minimum subscription to GPF is not less than 6 % of emoluments and maximum subscription is not more than   emoluments drawn on 31st March of the preceding year. [Rule 10]

15.  Emoluments means as defined in Rule 2(b) of GPF (CS) Rules, 1960.

16.  Number of installment out of total installment against refund may be noted

17. Not more than 20 (twenty) subscribers should be noted in a single page of GPF Schedules, so that it is clearly readable for data entry purpose.

18.  Page-wise totals of both Subscriptions and Refunds should be given.

19.  Ensure that the Total of Schedule’s Amount is written boldly in both figures and words.

20. Ensure that Total Amount deducted against GPF in the Pay Bill is matched with the total amount of GPF Schedules.

21.  Ensure that GPF Schedules are securely attached with Pay Bill.

22.  Ensure deposit of Arrear Pay/Dearness Allowance into GPF Account of Subscribers by deductions through Pay Bill like Deposit of monthly subscriptions and not through Challan except in cases of Autonomous Districts .

23. ON RECEIPT OF ANNUAL GPF STATEMENT:

a)  Ensure that Name, Account Number, Date of Birth of Subscriber is correctly recorded in the GPF statement.

b) Any discrepancy in the Annual Statement should be brought to the notice of this office immediately with supporting documents.

c) Furnish ‘Date of Birth’ of all subscribers with supporting documents for updating subscribers records, if the same is not recorded in the GPF state etc .

d) Furnish Statement of Deductions in case of ‘Missing Credits/Debits’ as per format for clearance of Missing Credits/Debits.

24. DOCUMENTS REQUIRED FOR ADJUSTMENT OF MISSING CREDITS:

 

In respect of Missing Credits reflected in the GPF Statement, the information may be furnished in the format shown below duly signed by DDOs:

 

#Salary month & year

*Missing month & year

Major Head of Account

Bill No.& date

T.V No.& date

Name of Treasury

Gross amount of the Bill

#Total amount of GPF (subscription & redund) deducted in the Bill

Name & GPF A/c No. of the subscriber

Subscriber’s contrbution of GPF

(Subscription-Refund)

Remarks

1

2

3

4

5

6

7

8

9

10

11

 

* Salary Month is preceding to Missing Month, for example, if Missing Month is 05/2012 then Salary Month will be 04/2012 and particulars is to be furnished for Salary Month of 04/12.

 

# Complete GPF Schedules containing the Total A out of GPF deducted of all the subscribers in the Bill may be enclosed along with above format.

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Last Updated : 01-04-2014
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Accountant General (A&E), Tripura, Agartala - 799006
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